VACANCIES

The following positions in the club are vacant. If you are interested in applying for one of these positions, please email secretary@barmingyouth.co.uk

The full list of clubs roles and a description of what is expected can be found in the Club Roles Document

MANAGERS & COACHES

BYFC is always seeking people to assist running our teams as Managers or Coaches. These volunteers are key to the success of the club. The personal development and gain in developing a group of players in grassroots football is immense. BYFC will provide FA Coaching courses, kit and support to you when running or assisting one of our many teams. This is a great opportunity as well for those seeking to get into sports coaching as part of a chosen career.

CLUB SECRETARY

• To set agenda and plan/ prepare Club meetings

• To record, issue and produce full minutes

• To be the first point of contact to outside agencies such as FA and FA Officials, League Officials and Other Football Club Officials

• To maintain risk register & follow up all actions from meetings

• Registration of Teams with respective Leagues including Cup competitions

• Acknowledge fines issued by league and arrange payment through Treasurer

• Ensure all Barming Youth F.C. competitions and sections (i.e. Youth Boys, Youth Girls and 5 aside) are affiliated with FA before the required date each season.

• Administer all Club correspondence

• Submit club accreditation through Club Portal

TREASURER

• Prepare budget, in consultation with the Committee

• Prepare a financial statement showing income and expenditure of the Club for presentation at the AGM each year or first meeting of the new season

• Ensure all staff, team managers and coaches do not exceed authority ceilings for financial expenditure without reference to the Committee

• Attend to general banking activities

• Maintain accurate records of income and expenditure

• Report to the Committee on a monthly basis

• Present all accounts for payment for approval

• Arrange invoices for periodical payments

• Organise collection of funds from various events for banking

• Oversee and seek reports of all other accounts held by sections of the Club

• Ensure the Club finances are appropriately verified

• Report activities of the portfolio to the membership at the AGM

• Be one of several signatories – two on each Club cheque

• Monitor sponsorship funds

• Attend monthly Club Committee Meetings

PITCH SECRETARY

• To arrange and book all pitches for all Home League and Cup games

• To arrange and book all locations for Club training sessions

• To ensure the Club has access to enough pitches and training locations to support the needs of the club

REFEREE COORDINATOR

Monthly:

• Actively seek out the fixtures two weeks in advance of the start of the month, using the Whole Game System

• Assign a referee to each home match

• Using an excel sheet (or similar) create a list of all the home fixtures including the team name, fixture, pitch, kick off time and referee name and number

• Make the above document available to Managers and Coaches using the club distribution list

• Communicate with referees/parents of referees via the WhatsApp group (or similar) to seek referees when replacements are required at short notice

Ongoing:

• Maintain records of qualified referees and the age groups they can referee

• Keep a record of any potential referees and provide information to that potential referee of courses being run by the Kent FA

• Recommend to the BYFC Committee anyone wishing to do a referee course

• Offer equal opportunity to all qualified referees

• Where issues around a lapse of respect occur to referees, support that referee alongside the Welfare Officers

MEDIA OFFICER

• Distribute media releases to media organisations

• Organise and produce all promotional materials, including photos of events and cups finals for website

• Work proactively and reactively with local media to positively promote the image of the club

• Help teams promote sponsors

• To uphold and promote organisational Policies and Procedures

• Controls what is published on Clubs Media

REFEREE DEVELOPMENT OFFICER

To help develop current Club referees and increase list of available referees for Club. Also support the delivery of the National Game Strategy to develop and implement effective recruitment, retention and development strategies for referees within.

Increase and develop the number and quality of referees within the Club, along with promote all aspects of the FA Respect programme.